Timothy L. Correll Foundation, Inc. Board
Meeting Minutes
Date:
Tuesday May 19 - 7:00 p.m.
Location:
Minnesota Horse & Hunt Club Triggers Restaurant 2920 East 220th
Street, Prior Lake, MN
Meeting was called to
order at 7:15 PM
In Attendance:
Jen Budrow, Karen Correll, Terry
Correll, Jo Erp, Dave Jabas, Arlan Miller,
Not present: Sara Borgmann, Bob Neil, Joe Wagner, Jeff Harris
Executive Report
- Charitable Gambling
permit approved at the county level on May 17. Will be going to the State
Gambling Control Board for approval. Hopefully will be completed by the
first of June.
- Working with Julie,
2005 Donations Chairperson. Julie has 35 donations in hand and
commitments. Has sent out more than 100 requests. Will be meeting with
her on a weekly basis.
- Have drafts of
fundraising promotion materials. Will be taking to the printer the first
week in June with Jennifer. Bringing final draft to the Board at our June
meeting.
- Passed out general
donation solicitation letter to Board members.
Additions:
1. Joe, Jennifer and Karen went to Hastings High School on April 26, to
present the 2005 Randolph Scholarship Award to Benjamin Smith of Hastings.
Joe & Jennifer made the informal presentation.
2. On May 16, presented one of the three greater metro scholarships to
Lakeville High School student, Brittany Watters, at awards program.
3. We have three more scholarships to award and then can post the winners
and their biographies on our website.
Financial Report
Current assets (less
liabilities) are $12, 654.47
Discussion: 2005 Memorial
Fundraiser, Saturday, August 6
1. Pre-Event Planning
A. Marketing
1. Advertising budget, $1,000
2. Materials: 2
separate posters (one for dinner & entertainment only, one for all events
featuring shoot)
2
separate media announcements. Shoot materials will be designed as a poster
when opened
3. June 21
final approval on posters, brochures, dinner tickets, raffle tickets.
Dinner tickets will include schedule on the back.
Dinner ticket door prize, jewelry donation will be given away during an
Inside Out Band intermission.
4. Timeline: Fire
department/ ambulance service posters with 2 complimentary tickets will be
sent out 5 6 weeks before event.
All other mailing lists will be completed by July 4.
5. Ads will be
placed in the entertainment/dining out sections in local papers, on
community bulletin boards. and on local radio stations.
B.
Donations
1.
Julie is doing well with soliciting door prizes.
2.
Board member challenge: 10 donations per Board member by the event.
C.
Event Labor needs
1.
Set up crew 6
2.
Take down crew 6
3.
Decorating crew 6
4.
Registration/Cashier 2
5.
Scoring/ shoot result posting 2
6.
Live auction set up crew will do this - Dave Will has agreed to be
the auctioneer need 3 people to assist during the auction
7.
Silent auction set up crew plus two more
8.
Food 3
9.
General Raffle 2 1 female, 1 male
10.
Raffle Boards 1 person per board (unless Dave Jabas sells)
Persons can fill
multiple positions if needed. Minimum volunteer needs: 27 volunteers.
Action Items for
next meeting:
1.
Complete fire department list Jeff Harris & John Budrow
2.
Karen will get updated shooter list
3.
Karen will contact local newspapers and media contacts.
4.
Brochures and posters Karen & Jennifer
5.
Prints Dave Jabas will get prints framed that Terry gets to him.
6.
All recruit volunteers for event volunteer positions
7.
All continue to solicit donations
Our
next meeting will be Tuesday, June 21, 2005 at 7:00 p.m. at the
Minnesota Horse & Hunt Club Triggers Restaurant.
There will be no
meeting in July.
The meeting was
adjourned at 9:00 PM.
Respectfully
Submitted,
Karen Correll
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